Join Our Team

EarthDance has openings for

an Executive Assistant, Part-time Bookkeeper, and several Intern Positions!!!

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EarthDance is Seeking a Full-time Executive Assistant

Hours:           Approximately 40 hours/week

Job Description Summary

EarthDance is seeking a self-motivated and resourceful individual with excellent communication and organizational skills to serve as our Executive Assistant.

The Executive Assistant will assist EarthDance in furthering our mission by providing timely communication with stakeholders, arranging meetings, facilitating office operations, receiving and distributing communications, maintaining supplies and equipment, filing paperwork, and performing miscellaneous data entry.

Requirements

  •   Strong decision making skills; excellent use of discretion
  •   Excellent written and verbal communication skills
  •   Demonstrated time management and organization skills
  •   Proficiency with Windows Office Suite and Google Groups, and Google Calendar
  •   Experience working collaboratively in a team environment with successful outcomes
  •   Professional, friendly, and enthusiastic personality
  •   Superior attention to detail
  •   Self-motivated

Desired Qualifications

  •   Passion for the sustainable agriculture movement
  •   Non-profit experience
  •   Interest in working in a lively, fast-paced office on a farm where laughter is common and hard work is the norm

Experience

  •   2+ years of administrative and/or clerical experience

Desired (not required)

  •   Experience using SalesForce
  •   Experience using Quickbooks

PRIMARY RESPONSIBILITIES

Executive Assistant (50%)

  1. Serve as the primary support personnel to the Director
  2. Manage Director emails and communicate priorities, respond when appropriate
  3. Arrange meetings and conferences, handling communication and travel arrangements, and processing related functions and documentations
  4. Coordination and prioritization of the Director’s daily appointments and business obligations.
  5. Call processing and follow up on communications emanating from Director
  6. Assist in preparation for Board Meetings; serve as liaison to Board on occasion
  7. Serve as point person with City of Ferguson (i.e. apply for permits)
  8. Coordinate communication on projects with other staff members
  9. Receive and interact with incoming visitors
  10. Run errands as needed
  11. Comes up with ideas that will streamline work and identifies incidents that require immediate attention in the organization.
  12. Maintain flexibility in schedule for projects as they arise

Administrative / Office Management (30%)

  1. Answer phones, return calls, distribute messages
  2. General data entry
  3. Maintain files throughout the EarthDance office
  4. Manage administrative calendar
  5. Track and maintain office supplies
  6. Troubleshoot telecommunications (fax, internet, answering machine)
  7. Record, transcribe and distribute staff meetings minutes
  8. Maintain organization of Google Documents

Consumer Relationship Management (15%)

  1. Manage SalesForce database with help of Development Associate
  2. Ensure database is kept up-to-date with new contacts
  3. Create reports as needed

Marketing (5%)

  1. Order print materials (business cards, brochures, class cards, discount cards)
  2. Assist with e-marketing as needed.

TIME REQUIREMENTS: This is a full-time position, approximately 40 hours/week.

OTHER REQUIREMENTS

  •       Cell phone communication; Use of personal laptop
  •       Reliable transportation; a valid driver’s license is also required.

COMPENSATION:

Starting salary $22,000 Plus benefits. Including health insurance, Simple IRA retirement plan, paid time off.

TO APPLY:

Send a resume, cover letter, and 2-3 references to: Molly Rockamann, Founding Director, at earthdancefarms@gmail.com No phone calls please.

Position open until filled.

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EarthDance is seeking a Part-time Bookkeeper

Hours:           10 hours/week

Pay:                $10/hour

Job Description Summary

EarthDance is seeking a self-motivated and resourceful individual with excellent communication and organizational skills, and accounting experience, to serve as our Part-time Bookkeeper.

The Bookkeeper will assist EarthDance in furthering our mission by managing our finances through QuickBooks online.

Requirements

  •   Skilled at working with and communicating in numbers, i.e. creating budgets, reviewing financial reports, etc.
  •   Proficiency with Quickbooks Online
  •   Superior attention to detail
  •   Excellent written and verbal communication skills
  •   Demonstrated time management and organization skills
  •   Proficiency with Windows Office Suite and Google Groups, Google Calendar
  •   Experience working collaboratively in a team environment with successful outcomes
  •   Professional, friendly, and enthusiastic personality
  •   Self-motivated

Desired Qualifications

  •   Passion for the sustainable agriculture movement
  •   Non-profit experience
  •   Interest in working in a lively, fast-paced office on a farm where laughter is common and hard work is the norm

Experience

  •   2+ years of bookkeeping experience

Responsibilities

PRIMARY RESPONSIBILITIES

    1. Input expenditures into Quickbooks online
    2. Track budget and expenditures
    3. Reconcile bank statements
    4. Create invoices and receive payments
    5. Write Checks
    6. Create financial reports for in-house analysis and grant proposals
    7. Process payroll

TIME REQUIREMENTS: This is a part-time position, approximately 10 hours/week.

OTHER REQUIREMENTS

  •       Cell phone communication; use of personal laptop
  •       Reliable transportation or the ability to navigate the public transportation system

COMPENSATION: $10/hour.

TO APPLY:

Send a resume, cover letter, and 2-3 references to: Molly Rockamann, Founding Director, at earthdancefarms@gmail.com No phone calls please.

Position open until filled.

Start date may be as early as September 1, 2015. Apply now!

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EarthDance is teaming up with Saint Louis University to offer federal work-study-eligible students the opportunity to earn $10/hr while volunteering at the farm!  We are currently seeking interns for the following positions:

Administrative

Community Outreach

Graphic Design

Journalism & Media

Nonprofit Management

Photo/Videography

Special Events Management

Please visit SLU’s website for more information on the Community Service Work Study program!

EarthDance is also accepting applications for unpaid internships from non-SLU students and other interested volunteers.